Job Description :
Receive calls and respond to inquiries.Type correspondences, reports, and other documentsReceive all Purchase Requests from different departmentsScan Purchase Requests and serialize them in an excel sheet with all their detailsDistribute documents to the responsible procurement officer based on the procurement internal policyFile and organizing the Purchase Orders based on the year of their issuing.Organize the Procurement Archiving Room.Send all the documents needed to be signed to the specified departments to get approvals.Maintain confidential records& files for all in & out correspondencesAdd meetings and appointments on the procurement agenda.Send reminders of Contracts and Subscriptions ExpirationMeet new vendors and add them to the vendor’s sheetCreate a database for all tax cards and commercial registrations for all potential and already existed vendors, and update it on a daily basisUpdate the supplier contact listAdd the new vendors on the SAAP system to maintain the procurement data on the SAP systemCreate a vendor list on all the required fields and update it on a daily basisUpdate supplier blacklist fileReserve meeting rooms for TendersAssist in the logistics/Procurement Workflow, when needed.
Job Requirements :
A bachelor degreeEnglish and Arabic Proficiency.Excellent computer skills in a Microsoft Windows Word, Excel, PowerPoint, and Outlook.Excellent communication and organizational skills.Possess a high level of interpersonal skills. Ability to work independently and in a team.SAAP experience would be preferable