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Company Name :Alpha Group (Alpha Flight Services UAE)

Facilities Admin Assistant

Administration
  • Administration
  • UAE

gulftalent.com

• Updates the Maintenance Management System (Aladdin) by creating work orders from the work requests, updates assets, and closes out completed work orders;
• Provides safety induction to contractors and visitors
• Supports Facility Manager in addressing any personnel matters within the department;
• Raise purchase requests and update purchase tracker online;
• Assists with purchasing and scheduling of spares and liaising with third party maintenance specialists.
• Follow up on deliveries, LPOs, and contractors to ensure deadlines are met.
• Assists in obtaining Airport Passes for equipment and/or contractors when required.
• Maintains adequate office supplies, and research new deals and suppliers;
• Assist in the preparation of regularly scheduled reports;
• Produces forms, schedules, and correspondence as required;
• Shows sufficient competency with computers, including the Microsoft suite of tools, photocopiers and computer scanning equipment;
• Answer and direct phone calls
• Performs clerical functions such as preparing correspondence, receiving visitors and contractors, and scheduling meetings for the Facility Manager or designate
• Prepares meeting agendas, records and distributes meeting minutes, memos, and maintains organized files
• Scheduling meetings for the Facility Manager or designate
• Responsible for preparing the monthly duty roster of Facility Department
• In-charge of the HR documents archive
• Develops and maintains accurate and up to date records for the maintenance, laundry and housekeeping departments

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Creative shipping and logistics solution in Egypt
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