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Company Name : Confidential Company Dubai

Corporate Secretary

bayt.com

Job Description

Your Role

  • Provide general corporate advisory services with a special focus on company formation, administration, liquidation, structuring and re-structuring
  • Incorporation and administration of all forms of companies in the UAE (onshore, free zone, and offshore) and other on-/offshore jurisdictions like – UK, CH, BVI, MH etc.
  • Drafting and vetting of corporate documents
  • Maintain required corporate records as per applicable rules (i.e. registers of shareholders, directors and secretaries)
  • Liaise with government authorities in the UAE including Immigration and Labor
  • Assist in the development and marketing of the corporate department, attend seminars and write articles
  • Obtaining certificates of good standing and other statutory documents
  • Overseeing and advising on the preparation of case registration forms, conducting conflict searches, collating and submitting the necessary KYC documents
  • Maintaining statutory records
  • Assisting with annual license and registration renewals
  • Arranging for authentication of documents for use in the UAE
  • Coordinating with the finance department and correspondents to prepare invoices, arrange for payments and tracking
  • Drafting and maintaining template precedents such as resolutions, powers of attorney, memorandum and articles of association, share transfer documents, request letters, invoice letters, etc.
  • Preparing agendas and notices for and taking minutes of board meetings and annual general meetings

Other Responsibilities

  • As Secretary of the Board of Directors, make arrangements for and gives notice of all Board meetings, drafts and circulates agenda/ supporting papers, and records minutes of such meetings
  • Ensures notification to appropriate individuals within and outside the Group of action points arising from Board meetings
  • As Secretary of the relevant Board Committees, plans and arranges for meetings; prepares & issues agenda, minutes, and related notices
  • Coordinates reporting of general corporate information to government agencies and other outside organizations and individuals
  • Signs, attests, and affixes the seal of Corporation to contracts and other instruments in the name of the Company as authorized by the Board of Directors
  • Coordination of tasks for new Company/Board formation, Charter and By-Laws, etc.
  • Work closely with Chairman and Group COO
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Cities and States latitudes and longitudes
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