Senior Admin Specialist

Job Purpose: 

To manage and oversee all administrative services and facility operations, ensuring a well-maintained, safe, and efficient work environment while supporting employee experience and day-to-day operational needs. 

Job Responsibilities: 

• Manages day-to-day facility operations, including maintenance, repairs, and service contracts to ensure a safe and functional work environment. 
• Oversees building security systems, access control, and coordinates with security service providers. 
• Supervises cleaning and housekeeping services to maintain cleanliness and hygiene standards across all company premises. 
• Manages buffet and catering services, including vendor contracts and quality monitoring. 
• Oversees indoor and outdoor landscaping to maintain a professional and welcoming environment. 
• Manages courier and delivery services, ensuring timely and cost-effective operations. 
• Handles car rental arrangements for employees and visitors, including vendor management and cost control. 
• Manages hotel reservations for business travel, ensuring policy compliance and cost efficiency. 
• Plans and executes employee engagement activities such as sports leagues, seasonal gifts, and workplace improvements. 
• Monitors and controls administrative budgets, tracks expenses, and supports cost-saving initiatives. 
• Manages vendor relationships, evaluates service quality, and negotiates contracts for all admin-related services. 
• Maintains accurate records, reports, and trackers using Excel for all admin functions and activities.