Executive Secretary

Executive Secretary to Chairman

Job Title: Executive Secretary to Chairman
Location: New Cairo
Working Hours: 09:00 AM – 06:00 PM
Days Off: Friday & Saturday
 

Job Summary

The Executive Secretary to the Chairman is responsible for providing high-level administrative and organizational support to ensure smooth daily operations of the Chairman’s office. The role requires strong follow-up skills, confidentiality, professionalism, and the ability to coordinate effectively with internal departments and external parties.

Key Responsibilities

• Manage the Chairman’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Follow up on action plans and ensure timely completion of assigned tasks.
• Coordinate and communicate with departments regarding management requests and updates.
• Handle confidential documents and sensitive information professionally.
• Organize and maintain filing systems, records, and correspondence.
• Draft and review official letters, emails, and internal communications.
• Monitor incoming calls, emails, and correspondence and prioritize responses.
• Support in preparing executive reports and business presentations using PowerPoint and Excel.
• Ensure smooth office operations and administrative workflow within the Chairman’s office.
• Follow up on pending approvals, decisions, and management directives.