Officer – Procurement Pharmaceuticals

Job Summary

The Procurement Officer assists the Senior Manager – Supply Chain in all matters concerning pharmacy purchases from the initiation of needs to placing orders with the suppliers to following up that all orders were received. Ensuring a proper flow of work within the purchasing team, on the day-to-day activities.

Job Responsibilities 1

Obtains and maintains appropriate knowledge an understanding of the Hospital and the Department of Pharmacy & Materials Management policies. This knowledge will include an overview of the department, the content of the department’s policies & procedures, and other topics as determined by their supervisor.

Respects the purchase policies and procedures.

Works with the Chief Pharmacist & the Pharmaceutical and Therapeutic Committee in preparation of standard specifications for drugs & material submitted to competitive bids related to pharmacy department.

Analyses purchase requisition from the Pharmacy department, in terms of quantities, item need, as well as item description, and push into standardizing needs in coordination with the various committees in the hospitals, after approval of Pharmaceutical and Therapeutic Committee & the Senior Manager – Supply Chain.

Manages negotiations with the suppliers in coordination with Senior Manager – Supply Chain.

Job Responsibilities 2

Prepares contract documents.

Issues purchase orders after the approval of the Senior Manager – Supply Chain.

Supervises the filing process for all related requisitions, and purchase orders documents, manufacturers catalogues, as well as all related documents to pharmacy purchasing.

Follows up and solves any discrepancies between the PO and the invoices with the accounting department and the suppliers.

Participates in performance improvement activities.

Ensures good relations with employees.

Assists with new employee training.