bayt.com
Job Description
- Coordinate with project teams to ensure all documents are correctly filed in the appropriate department file archives.
- Verify and submit project documents ahead of submission deadlines to ensure compliance with schedules.
- Copy, scan, and securely store both physical and digital documents in an organized manner.
- Review files, including contracts, for accuracy and make necessary edits as required.
- Distribute project-related document copies to internal teams as per project requirements.
- Manage the meticulous filing of documents in both physical and digital record-keeping systems.
- Develop templates for various document types to enhance efficiency and consistency.
- Retrieve requested files promptly for employees and clients to support operational needs.
- Maintain the flow of documentation across the organization, promoting accessibility and transparency.
- Conduct quality checks on document details, such as file names and submission accuracy, prior to distribution.
- Assist in creating procedure manuals and system packages related to document control.
Skills
- Bachelor’s degree.
- Proven experience in document control, preferably in the engineering sector.
- Strong attention to detail and accuracy in document management.
- Proficient in using document management software and tools.
- Excellent organizational and multitasking skills.
- Effective communication and teamwork abilities.
- Problem-solving mindset with the ability to identify and address issues proactively.
- Familiarity with relevant industry standards and regulations.
- Strong computer skills, including MS Office Suite and file management tools.
- Prior experience in managing a small team or leading document control initiatives is a plus.