Corporate Administrator (Corporate Service Provider)

Purpose of the Job

Company Secretarial Services

·       Preparation of directors and shareholder’s resolution;

·       Preparation and updating of registers and share certificates;

·       Application for license renewal, and filing of annual returns;

·       Submission of annual financial statements;

·       Preparation and circulation of compliance checklist to directors;

·       Organization of board meetings;

·       Drafting of agenda, and compiling the board pack;

·       Attendance to board meeting as secretary, and providing compliance updates to board as well as taking attendance and recording of the meeting;

·       Drafting of minutes of meetings and action points and circulating to the board of directors;

·       Application for change in shareholding, officers, company name etc. (including resolutions drafting and online application)

Corporate Administration

·       Preparation of transfer instructions;

·       Follow up with the bank for swift details;

·       Preparation of letters;

·       Drafting transfer instructions

Bank Account Opening

·       Preparation of bank forms for bank account opening;

·       Liaison with the bank for bank account opening;

·       Attendance at meeting with banker and provision of documents and information.

Company Set Up/Migration

·       Liaison with authorities to request for online portal admin login

·       Drafting all required set up application forms and resolutions/POA to be signed by the client and sending them to the client (subject to RM authorization)

·       Uploading all KYC and signed documents on Sharepoint or Filesite

·       Completing online application, uploading all required documents on the portal, and submitting the application online

·       Follow up and respond to queries from authorities for initial approval

·       Accompanying client for the signature of Memorandum and Articles of Association and lease is booked with client and authority

·       Follow up with Authorities for the issuance of the license, registration certificate, and Memorandum and Articles of Association

·       Circulating the license, registration certificate and Memorandum and Articles of Association

·       Preparation and submission of post-licensing work/requirements

·       Inform the client to comply with the post-licensing requirements: appointment of an auditor, company stamp, letterhead, PSA, etc.

Visa Services (Provided as part of our set up services)

·       Drafting of forms and application for visa application;

·       Collecting documents from clients and uploading on the respective application portal;

·       Submitting an application online and arranging for payment/portal top-up;

·       Organising client’s medical visit and fingerprinting (The PRO accompanies the client);

·       Arranging for submission of passport to the authorities for visa stamping;

·       Following up with authorities and updating client until visa issuance

Client Liaison and Relationship Management

·       Liaising with the client with respect to jobs under process;

·       Managing client complaints, and providing the solution/escalating

Job Management

·       Creation of Job Fee set up, credit memos;

·       Drafting and issuance of invoices and credit notes;

·       Follow up for payment of invoices;

·       Assisting with the review of Work-In-Progress and in determining writeoffs