Title Academic Administration Assistant – Locum

Company: Ayadi Home Health Care LLC –

WebSite: Dubai, United Arab Emirates

Job Description:**Subject: Vacancy: Academic Placement Coordinator**

Mediclinic Middle East is seeking a qualified and highly organized individual to fulfill the role of Academic Placement Coordinator within the Corporate Office in Dubai, United Arab Emirates. This position, reference number 64391, is responsible for providing comprehensive administrative and coordination support for undergraduate clinical placements and graduate training programs affiliated with Mohammed Bin Rashid University (MBRU)/Dubai Health at Mediclinic Middle East facilities.

The successful candidate will serve as the primary point of contact, facilitating seamless academic placements, ensuring efficient onboarding processes, maintaining accurate documentation, and fostering effective communication among stakeholders, including MBRU/Dubai Health representatives, MCME Human Resources, Learning & Development departments, academic site coordinators, graduate program directors, and discipline coordinators. The role is instrumental in upholding high-quality educational standards for students and trainees while adhering to all relevant regulatory and institutional requirements.

**Key Responsibilities:**

* Serve as the principal liaison for MBRU undergraduate medical students (Years 1-6), coordinating clinical placements, onboarding procedures, and academic support services across designated hospital sites.
* Manage all aspects of documentation, orientation logistics, and communication pertaining to Year 4 onboarding, Early Clinical Exposure programs, and student research initiatives.
* Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback collection processes for both domestic and international students.
* Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), encompassing onboarding activities, documentation management, evaluation processes, and preparation for accreditation reviews.
* Maintain meticulous records and tracking systems for all academic programs, ensuring strict adherence to Dubai Health Authority (DHA) standards and internal policies.
* Coordinate academic meetings, generate timely reports, and provide assistance with broader academic initiatives, such as summer/winter schools and faculty development activities.

**Required Qualifications:**

* A relevant diploma from an accredited educational institution *or* a relevant Bachelor’s degree in a healthcare-related or administrative field is required.

**Required Experience:**

* A minimum of one year of relevant experience in a healthcare or academic setting is required.
* Demonstrated experience in coordinating academic teaching programs is essential.

**Required Skills and Knowledge:**

* Proficiency in coordinating and scheduling diaries and meetings.
* Experience in event coordination and initiative facilitation.
* Excellent administrative and coordination skills.
* Strong administrative, communication, and time management skills.
* Exceptional communication and stakeholder engagement abilities.
* Proficiency in business communication.
* Knowledge of academic program design principles.

The closing date for applications is October 16, 2025. One (1) position is available. The recruiter for this position is Ruba Hijah.

All applications will be considered, with preference given to designated groups in accordance with the United Arab Emirates Emiratization Program. Interested candidates are invited to apply to join the Mediclinic Middle East family.

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