Handle Cairo Office Procurement requests by issuing purchase orders and generally following the system set in place for this task to insure the centralization and the accurate implementation of AMIDEAST procurement policy and procedures. • Monitor all supplier performance and ensure timely delivery of all products and maintain accuracy in all vendor data. • Study and evaluate formal bids and make recommendations for awarding contracts. • Manage all communication with all vendors and track all orders and resolve any issues. • Update yearly Supplier Data Base with updated information and price list. • Assists in the preparation of the annual budget by compiling required data. • Maintain administrative workflow, implementing cost reductions when needed. • Develop procedural changes to enable unit to function more effectively. Collaborates with the Operations Manager and others in establishing work priorities. • Assist the Operations Manager in the day to day operations of supplies and facilities for the organization, as appropriate, to include maintenance, inventory, logistics, security, and related activities. • Assist the Operations Manager in any renovations that might occur in AMIDEAST Cairo office to maintain and standardize the professional image of the organization. • Conducts filling, photocopying, faxing, and typing of all letters required by the administrative department in both languages English/Arabic and completes all required records. • Supervise the smooth flow and completion of translation requests of any needed documents to the translation office. • Deliver required reports of operation on regular and timely basis for documenting and communicating to the Operations Manager. • Participates in ensuring the smooth functioning of the unit. • Provide secretarial support to the Operations Manager including drafting emails, letters and other correspondences to different vendors and governmental authorities.
Bachelor’s degree in commerce or related field. • 4-6 years of experience in a relative field. • Proficient user of MS Word, Power Point, Excel, and Internet. • Good command of spoken and written English and Arabic. • Excellent communication Skills. • Teamwork spirit and able to work with people and under stress. • Ability to learn. • Good planning and organizational skills. • High sense of responsibility. • Negotiation skills. • Focused on accuracy and punctual.