bayt.com
Job Description
Responsibilities and Duties
- Deal promptly and politely with queries raised by employees, managers and external stakeholders, preferably face to face but also by email or over the phone and teams
- Ensure own understanding and compliance with People policies and procedures, as well as mandatory ethics and compliance requirements.
- Maintain overview of mobilizations, start and end dates, assignment details. Inclusive of agency hires, local hires, and assignees.
- Manage maintaining the people database for the project, including any changes related to new starts and leavers.
- Maintain accurate and complete worker records and ensure that all systems are updated and data quality /integrity is maintained at all times
- Manage and co-ordinate the onboarding to site of personnel including inductions, IT requirement, PPE etc.
- Maintain overview of business travelers to project and monitor compliance (tax and immigration)
- Arrange Mobility Initiation Form, cost codes and liaise with our global mobility team as appropriate
- Liaise with immigration companies on immigration work for assignees / hires into Sweden.
- Liaise with immigration companies on housing search initiations, rental contract dates and signatures, planning of people in the available housing and all associated administration
- Arrange hotel bookings and rental cars
- Monitor immigration status and exemptions to ensure compliance
- Manage ID06 applications
- Monitoring Posted Workers applications for assignees
- Manage BUPA initiations
- Maintain travel calendars of assignees
- Prepare and maintain project guidelines
- Support Client administrative requests including the setting up of meetings, ID06, and visitors (Inductions, PPE, lunches etc)
- Any other relevant duties as directed
Skills
Required Skills
- Good written and verbal communication skills
- Able to present self confidently
- Data rational
- Attention to detail
- Able and willing to challenge situations in line with HR best practice
- Hands on person who likes to get involved in the detail and follow through on situations to completion
- Good organisational skills
- Ability to effectively work alone or in groups
- Ability to work on own initiative
- Ability to manage deadlines and deliverables
- “Can Do” attitude
- Ability to chair meetings through a defined agenda