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Company Name : Airswift

Resourcing Coordinator

Job Description

Responsibilities and Duties

  • Deal promptly and politely with queries raised by employees, managers and external stakeholders, preferably face to face but also by email or over the phone and teams
  • Ensure own understanding and compliance with People policies and procedures, as well as mandatory ethics and compliance requirements.
  • Maintain overview of mobilizations, start and end dates, assignment details. Inclusive of agency hires, local hires, and assignees.
  • Manage maintaining the people database for the project, including any changes related to new starts and leavers.
  • Maintain accurate and complete worker records and ensure that all systems are updated and data quality /integrity is maintained at all times
  • Manage and co-ordinate the onboarding to site of personnel including inductions, IT requirement, PPE etc.
  • Maintain overview of business travelers to project and monitor compliance (tax and immigration)
  • Arrange Mobility Initiation Form, cost codes and liaise with our global mobility team as appropriate
  • Liaise with immigration companies on immigration work for assignees / hires into Sweden.
  • Liaise with immigration companies on housing search initiations, rental contract dates and signatures, planning of people in the available housing and all associated administration
  • Arrange hotel bookings and rental cars
  • Monitor immigration status and exemptions to ensure compliance
  • Manage ID06 applications
  • Monitoring Posted Workers applications for assignees
  • Manage BUPA initiations
  • Maintain travel calendars of assignees
  • Prepare and maintain project guidelines
  • Support Client administrative requests including the setting up of meetings, ID06, and visitors (Inductions, PPE, lunches etc)
  • Any other relevant duties as directed

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