Procurement Junior

Job Description :
The Junior Procurement Officer is responsible for supporting the procurement function by processing purchase requisitions, maintaining procurement documentation, coordinating with internal departments and suppliers, and ensuring procurement records are accurate, complete, and compliant with the organization’s policies and procedures.

Key Responsibilities:
• Receive purchase requisitions from requesting departments and ensure all required information and
supporting documents are complete.
• Review procurement documents and verify compliance with approved procedures and
requirements.
• Follow up on procurement documents and transactions within and outside the department to ensure
timely processing.
• Coordinate with relevant departments to obtain the necessary approvals and signatures.
• Receive and review supplier registration applications and supporting documents.
• Register, update, and maintain supplier records in the approved database.
• Organize, file, and maintain procurement records and documents in both physical and electronic
formats.
• Maintain proper filing systems for purchase orders, quotations, contracts, and related
correspondence.
• Track the movement of documents and correspondence and ensure proper record keeping.
• Provide administrative support to the procurement team and perform other duties as assigned by the
direct supervisor.
• Perform any other procurement-related duties assigned by the Procurement Manager.
• Register, maintain, and follow up on contracts, ensuring proper documentation, record keeping, and
timely renewal of expiring agreements.