Job Description

The Personal Assistant is responsible to provide personalized secretarial and administrative support in a well-organized and timely manner.

Act as the point of contact between the manager and internal/external clients
Manage diary and schedule meetings and appointments
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Organize travel arrangements
Organise meetings & events which include hotel bookings, travel requirements and internal/external communications.
Preparing reports, presentations and briefs as required
Contribute to team effort by accomplishing related results as needed
Maintains correspondence with internal/external stakeholders
Carry out administrative duties such as typing, copying, binding, scanning etc.
Devise and maintain office filing system
Handle sensitive information in a confidential manner

Skills

Knowledge of IKEA Concept, including our vision and business idea, IKEA culture and values
Ability to prioritise and organise work and make the most efficient use of time available
Knowledge of office management systems and procedures
Excellent oral and written communication skills in English, Arabic, and French
MS Office & up-to-date working knowledge of the latest applications (MS Teams & Zoom) etc.
Hungry for knowledge and wants to improve skills and learning, using this to benefit IKEA and grow personally.
Strong attention to detail
Excellent interpersonal skills
Enjoys working in a fast-paced and future-oriented environment.
Ability to work independently and reliably on agreed working methods
Ability to work with a high sense of urgency
Driven to exceed goals.
Eager to contribute while working together as part of a team