Company Name : Sapphire Recruitment Consultants

Office Coordinator, AED 8-12,000 per month, Dubai

Job Description

Our client is seeking an experienced Office Coordinator to join their team. You must be well presented as you will be greeting and interacting with clients, a bubbly personality and being able to build rapport quickly is essential. In this role your main function is to perform all activities related to the administration of the office and basic HR duties. You will also provide support to our client’s departments and employees. Basic HR knowledge would be an advantage however you must be able to learn new processes quickly in order to carry out basic HR tasks and requests.


  • Greet and accommodate clients and guests in the office, offering refreshments
  • Keep the office area clean and tidy including the conference rooms, photocopy room, reception, pantry, and entry hall
  • Manage all incoming communication flows (telephone, email, courier, etc.)
  • Take and distribute accurate messages
  • Coordinate messengers and courier services
  • Prepare outgoing mail for distribution
  • Scan and copy documents
  • Type documents and correspondence
  • Take minutes from corporate meetings
  • Share and coordinate all important information through Outlook Calendar
  • Organize and coordinate business travel arrangements for the team members
  • Perform work-related errands as requested such as going to the bank, postal offices, and to suppliers of external services
  • Draft various documents including HR when required
  • Responsible for the maintenance and the service of office equipment
  • Responsible for maintaining sufficient office equipment supplies, stationery, water, coffee, tea, milk, etc. so that the normal course of everyday business is secured
  • Prepare conference room for meetings
  • Coordinate cleaning/repairs/maintenance work by outside professionals
  • Perform basic HR tasks supervised by COO and organize PRO duties including, but not limited to, staff visas issuance and insurance schemes, act as liaison between employees and insurance providers, record keeping, filing, and facilitating HR Processes
  • Organize new employees joining activities as per joining checklist
  • Manage staff attendance tracker; perform customer service functions by answering employee requests and questions
  • Plan, schedule and promote office events, including meetings, conferences, interviews, orientations, and training sessions
  • Oversee special projects and track progress towards our clients’ goals
  • Build new, and expand, existing skills by engaging in educational opportunities
  • Perform light bookkeeping and petty cash management
  • Provide support to CEO & COO
  • Maintain master list of global events
  • Attend company events
  • Provide administrative support for marketing needs
  • Perform other duties as and when required
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