bayt.com
Job Description
Responsibilities:
- Administrative Support: Provide administrative assistance to various departments within the company, including data entry, file management, and document preparation.
- Reception: Serve as the first point of contact for visitors, clients, and employees, greeting and directing them appropriately.
- Phone and Email Correspondence: Answer and manage incoming calls and emails, taking messages and forwarding them to the relevant parties.
- Office Organization: Maintain a clean and organized office space, ensuring that supplies are well-stocked and equipment is in working order.
- Scheduling: Assist in scheduling appointments, meetings, and conference calls, and manage office calendars.
- Mail Handling: Sort and distribute incoming and outgoing mail and packages, and coordinate courier services as needed.
- Travel Arrangements: Assist with making travel arrangements, including booking flights, hotels, and transportation.
- Record Keeping: Maintain and update company records, including employee information and office-related documents.
- Assist in Event Planning: Support the planning and coordination of company events, meetings, and conferences.
- Special Projects: Undertake special projects and tasks as assigned by management.
Skills
Qualifications:
- High school diploma or equivalent; additional education or certification in office management is a plus.
- Proven experience as an office assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Reliable and punctual.
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