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Company Name : Blue Horizon ICT

Office Assistant

Job Description

  • Providing office support including customer and employee support.
  • Keeping well-organized files and records of business activity.
  • Researching company data and archived reports.
  • Keeping computer databases up to date.
  • Interacting with clients either on the phone or in person.
  • Answering phones and connecting calls to the proper department.
  • Taking phone messages and passing them on
  • Following up on business communications, billing, and ordering
  • Invoicing
  • Collecting and inputting company data
  • Making travel arrangements for employees
  • Learning about the company’s mission and available products/services
  • Building relationships with clients
  • Sending faxes and emails
  • Preparing documents by printing, copying, and binding
  • Writing and editing company correspondence
  • Assisting with minor technical support
  • Acting as a personal assistant to the executive team
  • Scheduling appointments and events
  • Ordering office stationery and other supplies
  • Preparing meeting rooms by setting up chairs and getting refreshments
  • Participating in office meetings and taking meeting minutes
  • Giving feedback on office efficiency and suggesting possible improvements
  • Arranging ticket and Hotel booking.
  • Being ready for any other administrative tasks that are required

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