bayt.com
Job Description
Job Purpose
A Logistics clerk organizes records such as supplier contracts, quotations, and tender documents, both physically and digitally to support a robust audit chain for the logistics department.
Daily duties will involve copying and scanning originals, organizing the server according to pre-defined nomenclature and topography, and carrying out spot checks on the physical archive for historical projects.
Objectives
– Physical/Digital archiving including printing and scanning Logistics documents
– Internal logistics spot-checking of procurement folders
Duties and Responsibilities
– Assists Logistics department as needed on administrative tasks such as printing and scanning Logistics documents.
– Support logistics team in handling the tender process.
– Prepare tender opening folders with all updated offers. prior to tender opening day
– Support on handling laptop tender inbox, prepare offers, BID Register and Manage Questions
– Maintaining the Supplier Database (PRO-03.1) for ACTED Syria.
– Register 100% of new orders on the Capital Order Form Follow-Up (OFFU) and record the progress of each procurement until the completed file is transferred to Finance for payment.
– Other duties and tasks as assigned.
Key Performance Indicators
Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets
- % success rate of daily tasks on time
- % of tasks achieved in a timely manner;
- % of reports submitted in a timely manner;
- Number of folders prepared
*Acted proposed monthly salary is 717JODs
Skills
- Bachelor’s degree in Logistics, Supply Chain, Business, Management or a related field;
- Fluent English and Arabic (written and spoken);
- Good writing and communication skills;
- At least 6 months’ work experience with an INGO in an emergency and/or development setting.
- Good organisational and prioritisation skills;
- Good Knowledge in Microsoft Office, Microsoft Excel and Publisher;
- Strong interpersonal skills
- Hard-working and self-motivated candidate with demonstrated organizational skills
- Systematic mindset, capable of breaking a large task down to achievable milestones
- Understanding of file-sharing systems and Google online tools