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Job Description
Job Purpose
Under the authority of the Senior Finance Manager or the CFM – Budget Management unit Finance Officer will be in charge of supporting the Senior Finance Manager or the CFM in his/her functions. More specifically, s/he will be in charge of the implementation and follow-up of financial management and control tools.
Objectives
- Support the Senior Finance Manager or the CFM in budget preparation and contractual review.
- Consolidate and follow-up the Financial Internal Control tools and Financial Reporting.
Duties & Responsibilities
1. Implementation and Follow-Up of Financial tools
- Allocations
- Update the Allocation Tables include analysis and time sheets files (monthly and upon new contract/grant signature as well).
- Budget Control and Funding Structure
- Update the monthly BFU, CFU, DFU for the projects of the Area in collaboration with the AC/DAC and PMs
- Provide an analysis of ACTED resources to be funded on new proposal
- Identify funding gaps and risks
- Supporting the projects’ portfolio Implementing Partners by reviewing their supporting documentation, financial reporting, following up on their instalments and providing training when required
2. Financial Reporting preparation and support
- Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
- Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when requires (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period etc.
- Follow-up payments from donors and financial project close-out (contract liquidation)
3.Participation to the Midyear and Annual Accounting Closures process
- Under the supervision of the CFM, support the preparation of the v2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts
4.Any other tasks upon request of his/her manager, such as (but not only)
- Support in any request for budget amendment, NCEs, CEs, proposals, FS preparation
- Preparing the request for instalment from donor
- Training of capital and base finance staff on ACTED FLAT Procedures and tools
- Support the finance and administration teams in the mastering of financial documents
- Support/act as area finance officer when needed
Skills
Skills & Experience
- Bachelor’s degree in accounting, finance or any related field (Master is a plus).
- Excellent knowledge of Excel
- Previous experience as a Finance Officer in International NGO
- Ability to communicate easily in Arabic and English
- Rigorous and detail orientated
Key Performance Indicators
- Timely submission of financial reports to donors
- Accuracy of the mission financial data
- Number of alert and action plans developed by the finance department to improve system, process and practices
- Degree of autonomy of finance team
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