Field Operations Supervisor

1. Job PurposeTo contribute to the clerical and administrative functions of the terminal, assisting the Terminal Superintendent in preparing reports and developing operational procedures to ensure the smooth and safe running of the terminal in line with HSE standards and Emarat’s operating procedures and policies.Core Responsibilities:Ensure that all terminal operations are conducted safely and efficiently, adhering to established protocols and procedures.• Collaborate with the procurement team to forecast volumes required for retail and commercial operations.• Develop and implement procurement strategies that align with business objectives and market conditions.• Manage the tendering process for procurement of goods and services, ensuring compliance with company policies and regulations.• Negotiate contracts with suppliers to secure favorable terms and conditions, ensuring cost-effectiveness and quality of service.• Maintain effective communication with internal teams, including logistics, finance, and safety, to ensure alignment on operational goals.• Engage with external stakeholders, such as suppliers and regulatory authorities, to facilitate smooth operations and compliance with legal requirements.• Prepare and present regular reports to senior management on operational performance, highlighting successes and areas for improvement.• Maintain up-to-date records of all operational activities, including shipping receipts, pipeline transfers, and inventory levels.• Fulfill OFC compliance requirements and PASS Accreditation Assessment requirements by JAFZA authority.• Issue online tanker berth work permits as per port regulations.• Monitor, track, and evaluate equipment and vehicle utilization to improve performance.• Record inventory movements and provide daily, weekly, monthly, and annual reports.• Manage HDD and operator tasks, including awareness and training through TBox Talks.• Create maintenance service requests and follow up on their execution.• Provide technical feedback on new operational requirements and proposals.• Liaise with Engineering Projects, Maintenance, and HSE to manage contractor works at the terminal.• Act as the Incident Commander during emergencies to coordinate response efforts and ensure the safety of personnel and assets.• Conduct regular walkthroughs to verify that all checklist items are properly renewed and completed, ensuring compliance with operational and safety standards.• Prepare the monthly duty roster and manage employee absences and sick leaves to ensure adequate staffingQuality & Excellence Management:•Administer the development and implementation of Fuel Ops, Supply & Trading operation quality standards and excellence initiatives, contributing to alignment with Emarat’s goals and enhancing a culture of continuous improvement.• Assess progress and performance against set KPIs to help ensure monthly and annual targets are achieved and determine areas for corrective actions as needed.• Monitor the flow of fuel and other commodities through the terminal, ensuring that all processes are executed according to schedule.• Communicate compliance with labor laws and regulations during the preparation of audit reports, while obtaining knowledge of best practices and legal requirements in the UAE.• Ensure that all documentation complies with regulatory requirements and internal policies.People Management Responsibilities:• Identify training needs within the team and facilitate training sessions to enhance skills and knowledge related to terminal operations.• Mentor and support team members in their professional development, fostering a culture of continuous improvement.Qualifications and Experience• Minimum of 8 years of experience in operations or terminal management, preferably in the oil and gas industry.• A minimum of 6 years of experience may be considered exceptional for candidates of high caliber.• Strong understanding of terminal operations, safety standards, and supply chain management.