Job Description :
Note: English fluency is a must.We are hiring a multi-talented and multitasking, self-motivated individual with a positive can-do attitude who has experience in assisting highly sophisticated executives.As an Executive Assistant, you will work closely with an executive director to provide one-to-one administrative support. You will play a pivotal role in helping him to make the best use of his time with administrative and secretarial tasks.The candidate will shadow the director, acting as his right hand for professional matters, helping them and acting on their behalf in many aspects; from recruitment, document management, contracts, expenses, and follow-up, to managing all kinds of employee affairs.The candidate will handle the coordination of the director’s matters, such as travel and logistics. The candidate must have a track record in coordinating with senior and junior staff in multiple remote locations.The candidate must have demonstrated the ability to organize and prioritize tasks, work effectively under pressure, solve problems, and meet deadlines.
Job Requirements :
Act as the point of contact among executives, employees, clients and other external partiesOrganize and present information timely and accuratelyOrganize the director’s calendar and arrange meetings and timely remindersAnticipate issues before they happen and plan option-based contingenciesSkillfully manage complex and short noticed travel and logisticsRecord daily expenses and prepare reportsType minutes and collaborate verbally and in writing with external parties – memos, emails, presentations, reportsMaintain office filing (physically and electronically)Prior experience with Google Docs, Sheets, etcKnowledge of Odoo or similar systems is an advantageKeep the director aware and alert of meetings, tasks and deadlinesLiaise with staff, suppliers, clients, government agencies and other partiesHandle miscellaneous tasks to support the director, eg. completing some corporate governance reporting, conducting research, and making visits to other companies or agencies to arrange and coordinate