bayt.com
Job Description
We are seeking a skilled and detail-oriented Document Controller to join our construction, project management team. As a Document Controller, you will be responsible for ensuring the efficient and organized management of all project-related documents, including drawings, contracts, permits, and correspondence. Your role will be crucial in maintaining accurate and up-to-date project
documentation, enabling effective communication and collaboration among project stakeholders. The ideal candidate has a strong understanding of construction project management processes, exceptional organizational skills, and the ability to work in a fast-paced environment.
Responsibilities:
- Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
- Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
- Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
- Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
- Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
- Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
- Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
- Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
- Assist project managers and team members in retrieving and retrieving project documents and information as needed.
- Provide training and guidance to project team members on document control processes, tools, and best
- practices.
- Lead operate the site PMIS system and develop the training plan and deliver training to all site members
- Lead and manage the agreed document management system & structure /customize to the site organization & client requirements
- Support for Project Manager & Deputy Project Manage to maintain reporting system requirements and ensure project dashboard in PMIS system are regularly maintained
Skills
Requirements:
- Bachelor’s degree in construction management, engineering, or a related field is preferred.
- Proven experience as a Document Controller in the Project Management, Construction industry or related field.
- In-depth knowledge of construction project management processes and document control best practices.
- Proficiency in using document control software and systems, such as SharePoint, Procore, or Aconex.
- Strong organizational skills with the ability to manage and prioritize multiple tasks and deadlines.
- Excellent attention to detail and accuracy in document handling and record keeping.
- Exceptional communication skills, both written and verbal, with the ability to effectively collaborate with project team members and stakeholders.
- Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Familiarity with relevant industry standards and regulations, such as ISO 9001 or ISO 14001, is a plus.
- Ability to adapt to changing project requirements and work in a fast-paced, dynamic environment.
- Strong problem-solving and analytical skills.