Document Controller

Company: Mace –

WebSite: Dubai, United Arab Emirates

Job Description:Mace: Document Controller – Abu Dhabi Mace leverages its construction expertise and consultancy services to maximize the potential of individuals and projects, redefining the limits of ambition. Our core values guide our consultancy approach and define the individuals we seek to join us in our mission. Project Overview: Mace is providing comprehensive project management services for a large-scale, mixed-use regeneration development in Abu Dhabi, encompassing commercial workplaces, retail spaces, and public areas. Responsibilities: The Document Controller will provide critical document management and administrative support to the project team, ensuring efficient and secure information flow. Key responsibilities include: Managing and maintaining project documentation, both physical and electronic. Organizing internal and external meetings, including preparing presentations, documents, and ensuring proper equipment setup. Administering electronic file-sharing systems, such as SharePoint and Unifier, ensuring data integrity and accessibility. Managing user access permissions to maintain data security and appropriate access levels. Conducting quality control checks on all incoming documents, adhering to established standard operating procedures. Creating, updating, and managing distribution groups to ensure accurate and timely dissemination of information. Maintaining the project work package matrix and assigning documents accordingly. Generating system reports as required by the project team to support project monitoring and reporting. Ensuring strict compliance with key project processes, including the Request for Information (RFI) process. Developing and documenting workflows and process maps to improve efficiency and transparency. Arranging meetings and recording comprehensive meeting minutes as required. Qualifications & Experience: Experience working in the Middle East region is highly desirable. Proficiency in core IT systems, including the Microsoft 365 (MS365) suite. Proven experience with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint. A solid understanding of core construction processes and project information flows. Mace Values: Safety First: Prioritizing a safe, diverse, and inclusive working environment, emphasizing the importance of wellbeing within every team. Client Focus: Delivering on our promises, ensuring the quality of deliverables and strategic outcomes, and building long-term client relationships. Integrity: Consistently acting ethically and responsibly, influencing positive outcomes within the industry, and adhering to all compliance obligations. Create Opportunity: Championing a culture of continuous improvement, inspiring our people and teams to develop and excel. Equal Opportunity Employer: Mace is an inclusive employer and welcomes applications from a diverse range of candidates. We encourage all interested individuals to apply, even if they feel they do not meet all the listed criteria, as they may still be the best candidate for this role or another opportunity within our organization.

Skills: