Document Control Officer

Job Summary:

•        Coordinate the generation, distribution, review, tracking and transmittal of all quality documents throughout the hospital’s operations.

Duties and Responsibilities:

•        Responsible for administering, coordinating, and maintaining the Document Control
•        Maintain copies of Quality documents in the  paper files and in electronic databases.
•        Maintain archived documentation including controlled documents, quality records etc.
•        Manage the document and change control process ensuring accuracy and completeness of documents prior to release.
•        Administer the document control system (paper/electronic) and communicate to all departments the document control structure.
•        Guide hospital departments in good documentation practices, document formatting and structure.
•        Performs filing, scanning, copying and electronic notification and distribution of released documentation.
•       Maintenance of physical security of the document control file cabinets and
•       Maintenance and processing of quality documents using an electronic document management system.
•       Facilitate document retrieval during regulatory
•       Handle confidential documents strictly observing necessary controls/access restrictions.