ceo office manager

Company: Confidential –

WebSite: Bourj Alarab, Alexandria, Egypt

Job Description:A prominent organization seeks a highly qualified and self-motivated **Executive Office Manager** to provide comprehensive support to the Chairman through effective coordination, communication, and administrative oversight. The successful applicant will demonstrate meticulous attention to detail, exceptional organizational skills, and the capacity to manage significant responsibilities within a dynamic setting.

**Responsibilities Encompass:**

* **Scheduling and Coordination:** Management and organization of the Chairman’s calendar, meetings, and appointments. Preparation of weekly and monthly agendas, ensuring prompt follow-up. Coordination and preparation of all documentation and materials necessary for meetings.
* **Communication and Correspondence:** Review of letters, reports, and official correspondence prior to submission to the Chairman. Management, categorization, and tracking of all incoming and outgoing communications, including electronic mail. Reception and management of visitors, ensuring a professional and well-coordinated experience.
* **Information and Document Management:** Maintenance and safeguarding of all confidential files and records pertaining to the Chairman’s Office. Review of departmental reports and preparation of concise summaries for the Chairman’s consideration.
* **Administrative Oversight:** Ensuring the consistent maintenance of an organized, presentable, and efficiently managed office environment. Development and enhancement of internal operational procedures within the Chairman’s Office.
* **Executive Support:** Attendance at pertinent meetings as required, preparation of meeting minutes, and monitoring of follow-up actions. Drafting and preparation of responses, official letters, and communications. Assistance in the preparation of high-quality reports, presentations, and executive summaries.

**Essential Qualifications and Skills:**

* Demonstrable administrative experience, ideally within executive support positions.
* Superior organizational and time-management proficiencies.
* Exceptional verbal and written communication skills.
* A pronounced focus on detail and accuracy.
* The capacity to work autonomously, manage pressure effectively, and prioritize multiple tasks.

Skills: