Administrative Assistant

Company: Consulate-General of Japan in Dubai

Location: Dubai · UAE

Category: Non-profit Organization

Job Description: **Administrative Assistant – Consulate-General of Japan in Dubai**

The Consulate-General of Japan in Dubai is seeking a qualified individual to fill the position of Administrative Assistant. The deadline for application submission is June 30th, 2025. Please note that telephone applications and inquiries will not be accepted.

**1. Position Overview**

The Administrative Assistant will be responsible for a range of administrative duties, encompassing telephone operations, accounting support, staff management assistance, general affairs, IT infrastructure support, and facility maintenance coordination.

**2. Key Responsibilities**

* **(1) Telephone Operations:** Answering and directing incoming calls, and accurately recording messages.
* **(2) Accounting, HR Management, and General Affairs:** Assisting with accounting tasks, managing employee attendance records, supporting human resources functions, and performing general administrative duties.
* **(3) IT Infrastructure Management:** Providing support for the maintenance and operation of IT infrastructure, including network equipment and communication lines.
* **(4) Maintenance and Repairs:** Coordinating office facility maintenance and providing support for repair activities.

**3. Qualifications**

**Mandatory Skills:**

* (1) Excellent written and verbal communication skills in English.
* (2) Proficiency in basic computer applications (Word and Excel).
* (3) Demonstrated experience as a telephone operator or in a customer service role.
* (4) Ability to work effectively as part of a team.
* (5) Willingness to work overtime as required (overtime compensation will be provided).

**Desired Skills (Advantageous):**

* (1) Proficiency in Japanese or Arabic languages.
* (2) Experience in accounting, human resources, or general affairs.
* (3) Knowledge of, or strong interest in, internet-related technologies.

**4. Terms of Employment**

* **(1) Anticipated Start Date:** October, 2025
* **(2) Number of Positions:** 1
* **(3) Working Hours:** Monday to Friday, excluding Saturdays, Sundays, and Consulate holidays.
* **(4) Compensation and Benefits:**
* A. Salary: Approximately AED 10,000 per month (commensurate with experience, inclusive of allowances).
* B. Contract: Subject to a three-month probationary period, with annual contract renewal.
* C. Benefits: Medical insurance. *Please note that allowances for housing, transportation, meals, or return airfare to the home country are not provided.*

**5. Application Requirements**

Interested candidates are requested to submit the following documents:

* (1) Curriculum Vitae (Resume)
* (2) Documentation verifying academic and work history (e.g., School certificates, employment certificates)
* (3) Copy of Emirates ID (front and back)

Please be advised that only candidates selected for an interview will be contacted.