DMRAN LICENSE
Company: DMRAN LICENSE
Location: Dubai · UAE
Category: Administration Support Services
Job Description: **Administrative Assistant – Position Summary**
The Administrative Assistant will provide comprehensive administrative support, encompassing travel and meeting coordination, report generation, and maintenance of organized filing systems. The successful applicant will demonstrate exceptional verbal and written communication proficiencies, coupled with adeptness in utilizing tools such as Microsoft Excel and standard office equipment to effectively manage workflow. Prior experience as a Secretary or Executive Administrative Assistant, coupled with industry knowledge, is highly desirable. This position is crucial in ensuring the efficient and seamless daily operation of the office.
**Responsibilities:**
* Answer and direct telephone calls in a professional manner.
* Organize and schedule appointments, maintaining accurate calendars.
* Plan meetings, including logistics, and prepare detailed minutes for record-keeping.
* Compose and disseminate email correspondence, memoranda, letters, facsimiles, and forms, adhering to company standards.
* Assist in the preparation of recurring reports as required.
* Develop and maintain a comprehensive and accessible filing system.
* Update and maintain office policies and procedures, ensuring compliance.
* Manage office supplies, procuring necessary items and researching cost-effective procurement options.
* Maintain and update contact lists, ensuring accuracy and accessibility.
* Coordinate travel arrangements, adhering to company travel policies.
* Submit and reconcile expense reports in a timely and accurate manner.
* Provide general support to visitors, ensuring a positive and professional experience.
* Serve as the primary point of contact for internal and external clients, addressing inquiries and resolving issues efficiently.
* Collaborate with executive and senior administrative assistants to address requests and inquiries originating from senior management.