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Administration Manager

  • Administration
  • Egypt

Job Description :

Employee Relations:Monitors the implementation of policies on employee relations to ensure consistency and fairness. Addresses any critical issues involving individuals or collective bargaining groups and takes appropriate action for resolution. Contracts & Agreement: Draft contracts & agreement as per the prescribed standards of Fine Hygienic Holding and ensure implementation of contracts in the areas of their control. In charge of renewal and maintenance of annual contracts such as cleaning, daily labours outsourcing, employee contracts, transportation contracts, medical insurance or any other service contracts…Personnel Administration:Manages the Personnel functions of, leave entitlements, annual leave plans, Manages personnel activities such as maintaining employee files, time and attendance, vacation, leave, circulars, grievance handling, managing social activities, conditions of service and disciplinary provisions, investigations and ensuring consistency and equity of approach to all staff and ensure the implementation of the Egyptian Labour Law and the GSM system.Insurance:Have direct communication with the Medical Insurance Provider follow up all issues related to the medical / life insurance, such as the chronicle cases, opening celling to special cases, family medical insurance, etc…Follow up with the Insurance Provider all issues related to the premises insurance, machines insurance, cars insurance, …etc.Security & Transportation:Implementation of Security policy and procedures. Monitors and supervises External Security Company. Inspects & does planned and unplanned security checks on a periodic basis ensuring that all the procedures are well executed to avoid any incident. Issues entry passes for external parties to ensure security of company assets.Ensures transportation services for the company employees. Follow up the efficiency of Admin Drivers and the efficiency of the admin cars maintenance.Plans the parking area and ensures that all managers have a suitable place to park their cars. PayrollProvides required data for processing the payroll well on time. Advises concern person/department related to payroll on statutory deductions, approved revisions in the salary/allowances.Ensure efficient salary administration for the Company’s employees so that payroll and other benefits payments are made in a lawful, timely and accurate manner.Office Services:Oversees and manages provision of efficient office services to the Company (e.g. security, catering, office supplies, and housekeeping, cleaning).  Negotiates contracts with appropriate service providers and monitors their work to ensure quality service.Ensures maintenance of overall building maintenance in coordination with the civil maintenance team. Carries out regular inspection to ensure FHH Maintenance standards.Relations with Authorities:Guides and deploys Government Relations systems in place for the entire company and overseas them for implementation. Manages correspondence with appropriate government agencies to addressing both the employees’ and company’s needs and requirements such as Employment Visa, Exit Reentry, Transfer of Sponsorship, Business Visas, Licenses& Registrations etc.Establishes good working relations with government & non-government concerned authorities for efficient processing of all the cases related to the Company.  Provides high maintenance to all facilities of the Company.Represents the company with all Governmental entities, such as Labour Office, Labour Union, Investors Union Association, Social Insurance, Police, Courts, etc…Have direct communication with the Company Lawyer and follow up with him all open court issues and refer to him in all legal issues. Legal Issues:Manage all legal cases in coordination with legal advisor & Ensure full and best closure of cases for the best interest of the company.Budgeting & Costing:Develop & gain approval to the related department budgets.Closely monitor expenses and set programs and targets for cost optimization at all levelsSubmit analysis and reports on cost trends and expenses and identify areas for development & cost optimizationTeam Development:Guides, directs and develops subordinates to ensure they perform to their best potential and work effectively together as a team.Health & Safety:Manages the implementation of Health and Safety policies and procedures that create and instill an organizational culture that recognizes employee safety and health issues and the importance of protecting the employees and company assets in the function.

Job Requirements :

Bachelor’s Degree in Business related discipline. 8 – 10  years’ experience with at least 4 years prior experience at similar levelVery Good standard of Written and Spoken English.Very Good standard of Computer skills.

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