bayt.com
Job Description
- Perform the assigned duties as per the set policies and procedures in order to achieve the department goals.
- Ensures all the administrative activities of the office are handled effectively and efficiently.
- Monitor daily attendance and submit periodical attendance reports.
- Follow up on employees’ absence and ensure justifications are provided.
- Responsible for travel desk activities including visa processing, ticketing, hotel reservation.
- Prepare notices and advertisements for vacant staff positions.
- Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
- Assist the direct manager in preparing documents, and follow-up on timelines and deliverables.
- Maintain human recourses records by recording new hires, termination, changes in job classification and sick leaves.
- Provide support and secretarial services such as typing, filing, scanning, manage and maintain office files and documents.
- Organize and file all the administrative documents in order to reach them easily.
- Schedule and organize appointments and meetings.
- Receive, reply and send any business emails and calls when required.
- Assist in preparation of documents, and follow-up on timelines and deliverables.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Save and keep all records of benefit plans.
- Prepare and submit salary reports, legal requirements and government reports to the direct manager.
- Perform any other tasks related to the job assigned by the direct manager.
Skills
- Organizational skills
- Very good attention to details
- Ability to work well under pressure
- Follow up and monitoring skills
- Ability to manage multiple tasks
- Knowledge in Microsoft Office