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Company Name : ACTED-Jordanie Regional

Admin Officer

bayt.com

Job Description

Duties and Responsibilities

 

  • Ensure that all international staff (60 Staff) have valid visas and or work permits, and ensure no overstay penalty is paid for any of them. And submit the visa FU report to the line manager on a monthly basis.
  • Prepare letters for Embassies and other relevant Gov. Offices for various purposes (Visa request, Work permit request, Registration, travel permit, etc.).
  • Fix appointments for ACTED senior management staff with authorities as per requirements.
  • Share any updated legislation, law, and policies released by country authorities with senior Management staff.
  • Collect and distribute mails received through ACTED’s P.O Box.
  • Assist HR Department when organizing seminars, conferences, work shop, etc.
  • Maintain proper filing for the admin-related documentation, soft and hard copies.
  • Maintain the admin server organized and up to date.
  • Regular communication with ACTED HQ (Hub Officer) regarding (travel of all international staff, visa request, and legal issues linked with HQ).
  • Book flights for ACTED staff through the local supplier andor through HQ, and submit a monthly flight follow-up tracker to the line manager, in addition to collecting and filing the boarding pass for each flight booking.
  • Prepare welcome packages and welcome emails for new staff.
  • Submit order forms (purchase requests) as requested and when needed.
  • Follow up with the lawyer for the issuance of work permits, residencies, and other legal matters. 
  • Prepare Contact list for Amman based staff and share with line manager on a monthly basis
  • Prepare World Directory for Amman based staff and share with line manager on a monthly basis
  • Prepare Contact list for Amman based staff and share with line manager on a monthly basis
  • Book hotels for new staff or for meetings when needed
  • Renew offices license and registrations when needed
  • Issue ACTED ID cards for new staff or when needed.
  • Manage the monthly Induction process for New Joiners and liaise with all Departments in the mission to do their inductions.
  • Draft the needed MEMOs to explain admin-related processes and procedures e.g. flight booking process, issuing visas and work permit process, etc.
  • Mange the meetings rooms schedule.
  • Any other relevant HR or Admin-related task requested by line manager or the senior management.

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Free public records and people finder tool
Cities and States latitudes and longitudes
Creative shipping and logistics solution in Egypt
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