Admin Associate Manager

Company: Majid Al Futtaim –

WebSite: Dubai, United Arab Emirates

Job Description:**Option:**

**Subject: Administrative Associate Manager Position – MAF Retail**

Majid Al Futtaim Holding, a preeminent developer and operator of shopping malls, retail establishments, residential communities, and entertainment venues throughout the Middle East, North Africa, and Central Asia, seeks a qualified Administrative Associate Manager to support the Vice President – Commercial of Retail Discount. With a workforce exceeding 43,000 individuals and revenues surpassing US$ 11 billion, the organization maintains operations across 18 countries, managing iconic brands such as Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, and Vox Cinemas. Majid Al Futtaim Holding is committed to creating “Great Moments for Everyone, Every Day.”

**Role Summary:**

The Administrative Associate Manager will provide comprehensive administrative, coordinative, and organizational support to the Vice President – Commercial of Retail Discount. This position ensures the efficient execution of daily operations, including proactive calendar and travel management, and the timely completion of administrative processes, thereby enabling the VP to concentrate on strategic and commercial priorities.

**Role Profile:**

* Manage the VP’s calendar, schedule meetings, and prioritize appointments to optimize time management.
* Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
* Develop, revise, and format presentations, reports, and official correspondence.
* Organize and coordinate meetings, workshops, and events, including the preparation of agendas, logistical arrangements, and follow-up actions.
* Arrange travel itineraries for the VP and, on occasion, for team members, encompassing flights, visas, and accommodations.
* Process expense reports, invoices, and budget-related documentation in accordance with company policies.
* Maintain organized digital and physical filing systems, ensuring confidentiality and ease of retrieval.
* Assist the commercial team with project tracking, document collation, and KPI monitoring to facilitate informed decision-making.

**Requirements:**

* Bachelor’s degree in Business Administration or a related field. A Diploma in Office Administration or Secretarial Studies is considered advantageous.
* Minimum of three (3) to five (5) years of experience as an Executive Assistant supporting senior leadership, preferably within the retail, FMCG, or multinational sectors.
* Demonstrated proficiency in organizational and multitasking skills with meticulous attention to detail.
* Excellent written and verbal communication skills in English. Proficiency in Arabic is desirable.
* Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Professional demeanor, discretion, and the ability to handle confidential information while interacting with senior executives and diverse teams.

**Benefits:**

Majid Al Futtaim offers a collaborative and engaging work environment committed to creating memorable experiences. Join a team of over 45,000 talented colleagues guided by a strong leadership model.

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