Academic Administration Assistant – Locum

Company: Mediclinic Group –

WebSite: Dubai, United Arab Emirates

Job Description:**Important Notice:**

Mediclinic wishes to inform prospective candidates of fraudulent activities perpetrated by third parties who are falsely advertising vacancies and/or issuing employment contracts under the Mediclinic name. These fraudulent schemes often include requests for payment to accounts associated with these activities. Please be advised that Mediclinic *never* requires payment for application submissions or employment offers. All legitimate vacancies are advertised exclusively on the official Mediclinic career website. Candidates are strongly encouraged to visit the aforementioned site to verify the authenticity of any advertised position.

**Academic Administration Assistant – Locum**

**Job Purpose:**

The primary function of this role is to provide comprehensive administrative and coordination support for the delivery of Mohammed Bin Rashid University (MBRU)/Dubai Health undergraduate clinical placements and graduate training programs at Mediclinic Middle East (MCME) hospitals and clinics in Dubai. This includes ensuring the seamless execution of academic placements, onboarding procedures, documentation management, and effective communication with a diverse range of stakeholders, including MBRU/Dubai Health representatives, MCME Human Resources, Learning & Development, academic site coordinators, graduate program directors, and discipline coordinators. This position is crucial in facilitating high-quality educational experiences for students and trainees while maintaining strict adherence to all applicable regulatory and institutional requirements.

**Key Responsibilities:**

* Serve as the primary point of contact for MBRU undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding processes, and academic support across hospital sites.
* Manage all necessary documentation, orientation logistics, and communication related to Year 4 onboarding, Early Clinical Exposure programs, and student research initiatives.
* Provide administrative support for the Clinical Elective Programme, including placement coordination, onboarding, and feedback procedures for both local and international students.
* Provide comprehensive administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), encompassing onboarding, documentation, evaluations, and accreditation preparations.
* Maintain accurate and up-to-date records and trackers for all academic programs, ensuring strict compliance with Dubai Health Authority (DHA) standards and internal Mediclinic policies.
* Coordinate academic meetings, generate timely reports, and provide assistance with broader academic initiatives, such as summer/winter schools and faculty development activities.

**Required Qualifications:**

* A relevant diploma from an accredited educational institution *and* a relevant bachelor’s degree in a healthcare/administrative field.

**Required Experience:**

* A minimum of one year of experience in a healthcare or academic setting.
* Demonstrated experience in coordinating academic teaching programs.

**Required Skills and Knowledge:**

* Proficiency in the coordination and scheduling of diaries and meetings.
* Experience in event coordination and initiative facilitation.
* Excellent administrative and coordination skills.
* Strong administrative, communication, and time management skills.
* Exceptional business communication skills.
* Familiarity with academic program design.

All applicants will be considered; however, preference may be given to designated groups in accordance with the United Arab Emirates Emiratization Program.

Skills: