Executive Administrative Assistant to the GM

Are you an elite problem-solver who thrives in the eye of the storm? We are seeking a hyper-efficient, proactive Remote Executive Assistant to act as the indispensable right-hand to a serial entrepreneur. This role is not for the faint of heart. You will be stepping into a very high-pressure, lightning-fast environment, managing the daily chaos and strategic execution across a diverse portfolio of six growing companies:

• A Wheat Flour Mill
• A Trading and Distribution Company
• Coal Production and Distribution
• An Innovative B2B Software Application (Flour Sales)
• A Specialty Coffee Shop and Roastery
• A Mill Service & Consultation Center

This is an intensely challenging, fast-paced role designed for someone who feels stifled in a traditional, slow-moving corporate job. You will be the central command hub of operations. You will help monitor daily progress, manage cross-company communications, track cash flow summaries, and bring order to a fast-paced, multi-industry environment. You won’t just be checking off tasks; you will be building order out of chaos, untangling complex bottlenecks, and ensuring the CEO is freed from daily operational bottlenecks so he can focus on high-level growth. If you love high-stakes execution, thrive under pressure, and want a front-row seat to scaling multi-industry businesses, this is your arena.

Key Responsibilities & Core Expectations:

Executive Support & Time Management

Complex Calendar & Time Management: Ability to manage scheduling across multiple business entities, handle “calendar tetris,” and protect the founder’s time ruthlessly.

Inbox Triage & Management: Experience filtering high-volume emails, categorizing them by priority, and drafting professional responses on behalf of the executive.

Professional Gatekeeping: High emotional intelligence to politely but firmly deflect unnecessary requests and guard focus time.

Meeting Coordination & Follow-up: Drafting agendas, taking actionable minutes, and chasing down stakeholders to ensure tasks are completed.

Operations & Strategic Management

Daily Operations Command: Consolidate daily updates and progress reports from managers across all 6 companies into a single, digestible executive summary for the CEO.

Masterful Context-Switching: Proven ability to pivot rapidly between different projects, industries, and company needs without dropping the ball.

SOP Creation (Standard Operating Procedures): Ability to take messy, in-the-head processes and document them into clear, step-by-step manuals.

Proactive Problem Solving: The ability to anticipate needs and bring solutions, not just problems. (e.g., “I saw your flight was delayed, so I already pushed your next three meetings back.”)

Cash Flow & Financial Tracking: Work alongside finance teams to consolidate and organize daily/weekly cash flow reports across the entities.

Technology & Communication Mastery

Impeccable Bilingual Communication: Flawless written and spoken English and Arabic, with a highly professional corporate tone.

Project Management Mastery: Highly proficient in tools like ERP Next, Oodo, Microsoft Project, Asana, Trello

Workspace Fluency: Expert level in Google Workspace (Docs, Sheets, Drive) and/or Microsoft 365.

Communication Hubs: Comfortable managing communications in Slack, Microsoft Teams, and Zoom.