Executive Assistant

MAIN PURPOSEThe Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.Key ResponsibilitiesAdministrative supportManage emailsScreen incoming calls and correspondence and respond, independently, when possiblePrepare reports and verbal or written correspondence on behalf of the DirectorsDraft/write powerpoint presentationPrepare documents, templates as needed by the PresidentActs as custodian of corporate documents and recordsTake dictation; compose and prepare confidential correspondence, reports, and other documentsCreate and maintain filing systemsManage special projects at the direction of the PresidentPerform confidential duties and related special projects using a high level of discretion and personal judgmentMaintain and coordinate a high volume of sensitive and confidential materialPrepare and send couriers and other necessary mails, etc.Organization and SchedulingManage the calendar and schedule appointments (organize meeting, logistic)Organize and coordinate business trips for President and EXCO, and prepare expense reportsOffice / employee coordinationPrepare internal communication memosPrepare announcementsOrganize team meetings and team building activitiesOrganize seminarsCoordinate market visits fromInternal CommunicationAct as key contact between the CEO, the EXCO, the managers/managers’ assistants and other departmentsEnsure distribution flow of information.EducationBA degreeRequired Experience3-5 years as Executive AssistantTechnical Skills / AbilitiesFluent in EnglishGood knowledge of Office