Secretary Executive

  • Administration
  • Egypt

Job Description :

Maintains office services by organizing office operations ,preparing figure print for the employees of the company and delivered it to the HR; controlling correspondence.Receive all document for the company sent by (Mail, fax, Aramex ,….) to view and record it and Responsible for correspondence issued by the company.Scan the required documents.Do  all the filing systems by open files as needed, number them and save their contents according to the systemDeliver the required files upon request and return them to their places upon completion of their useResponsible for correspondence issued by the company either through the shipping company or mailFollow up the submission of statements of account from the customs clearance officeOrganize and schedule appointments for meetings and interviews with the CEO and the General managerReceiving, distributing and recording telephone calls to the company when necessary.Request phone calls and transfer them to managersDealing with correspondence, complaints and queries.Writing letters, reports and minutes of meetingsCoordinate with the IT engineer on the maintenance of computers and everything related to them.Ensure the updating and follow-up of renewal of contracts for maintenance and timely warning of completion dates.Make sure to update and follow-up the renewal of special car licenses, and timely alarm on the completion dates.Continuous updating of databases and contact list.Implementing the tender form for tenders through mail or within a work missionFollow-up the company’s clean-up work and make the necessary notes and directivesContinue with buffet purchases and identify the needs and purchase of office tools and company publications and distribute them as needed.Receipt of the cash box (office expenses) and disbursement under the documents of exchange and collection of invoices and settlement of the custody with the treasury official.Make hotel and limousine reservations with travel and limousine companies.Follow up the submission of statements of account from the customs clearance office.Implementing all tasks requested within the framework.

Job Requirements :

Proven administrative experience.Excellent time management skills and ability to multi-task and priorities work.Attention to detail and problem solving skills.Excellent written and verbal communication skills.Strong organizational and planning skills.Proficient in MS Office.Team working skillsFlexibility

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