Receptionist

Main Duties and Responsibilities:

• Greet and welcome visitors and direct and announce appropriately
• Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department
• Scheduling meeting/conference rooms, update appointment calendars where required
• Receive and sort daily mail/deliveries/couriers
• Perform any admin receptionist duties as required
• Maintain employee and department directories
• Answering questions about organization and provides callers with address, directions, and other information requested
• Manage visitor attendance system ensuring they sign in and out and that their photo is taken during this process
• Manage the employee attendance system
• Act as a first Aider as well as Fire Marshal
• Prepare incident reports
• Coordinate with the Facility Management department 
• Maintain security following procedures such as monitoring logbook and issuing visitor badges
• Maintain telecommunication system
• Maintain safe and tidy reception area
• Organise farewell and birthday occasions
• Assist in any ad-hoc duties, projects and activities as and when required