bayt.com
Job Description
Core Responsibilities:
- Responsible for project Document Control management including hard and digital copies.
- Manage all communications, maintain logs, and ensure distribution of communications to all concerned stakeholders in accordance with the approved communication matrix.
- Manage reception, appointments, phone calls, faxes and other communications.
- Assist in gathering the necessary information and/or documents required for periodical reports, preparation, assemblage, and submission in timely manner, as well as taking site progress photographs for the projects whenever requested.
- Schedule and coordinate meetings, distribute agendas, ensure that the conference facilities and equipment are fully functioning. Distribute the minutes of meeting.
- Maintain up to date register of all project documents, drawings and submittals, contractual documents and prompt reminder for pending and/or delayed actions.
- Maintain up to date register of all material samples, brochures, technical manuals.
- Assist in drafting letters, preparation of reports
· Assist in logistical and follow-up support with urgent documentation concerning various stakeholders.
Skills
· High School or secretarial certification with equivalent years of experience
· Accountability & Ownership – Executing
· Driving Change – Executing
· Teamwork – Executing
· Communication – Executing
· Customer Focus – Executing
· Ethics & Integrity – Executing
· Strong English and Arabic language skills (written and spoken)