Procurement & Sourcing Specialist

Procurement & Sourcing Specialist

This position is responsible for finding goods and services related to the Energy and Industrial Sectors for the company at the best value regarding quality and price. The type of goods procured varies from one industry to another with the underlying duty of meeting budget constraint to increase profitability. Additional duties of this position include assisting the analysis and preparation of contracts and working closely with upper management teams as well as outside vendors to meet project requirements.

• Prepare proposals, request quotes, and negotiate purchase terms and conditions.
• Prepare and issue purchase orders and agreements.
• Monitor supplier performance and resolve issues and concerns.
• Inspect and evaluate the quality of purchased items and resolve shortcomings.
• Analyze industry and demand trends and support senior management with the development and implementation of sourcing strategies.
• Liaises with team on preparation of Procurement service level reports and feedback on improvement suggestions.
• Drive continuous improvement projects.
• Meets on a regular basis with internal customers to review Procurement service levels and quality.
• Ensures compliance with the processes – in line with the company policies.
• Champions the use of NetSuite system and provides training to end-users on regular basis.
• Troubleshoot processing issues with end user (eg: change management, cost allocation).
• Run SQ reviews with end users on regular basis.
• Tracks acknowledgement and delivery of purchase orders by Suppliers when required.
• Follow up with finance team to updates and maintains Open Purchase Orders until closed and paid.
• Adherence to the approved Supplier agreements/contracts.
• Leads finance and Logistics staff in resolving reception and invoice discrepancies when required.
• Ensure full compliance with HSE policies, in all aspects of the P&S activity.
• Ensure that local Purchasing activities are conducted in accordance with Purchasing procedures.
• Ensure to do a proper filing for the documents when required.
• Ensure to prioritize and action all the customers (Operation) request and keep them updated with the status of their request.
• Represent the Procurement function at the location.
• Provides local hands-on support in case of critical requests on spot purchases and emergency purchases of goods and services for the site.
• Ability to work in a high volume and time sensitive environment.
• Enhances supplier relationships by developing and continually improving upon post-award supplier processes.
• Responsible for locally specific spot buys for orders within defined limits.
• Respect for the hierarchy of management by report the cases to your line manager as a 1st authorized person.
• Commitment to working time set specified by personnel department (From 0800 AM to 0500 PM with one hour lunch break starting at 1200 PM and finish at 0100 PM).
• Execute any additional assignment given to you by your manager.