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Company Name : BUTEC S.A.L.

Procurement Engineer

bayt.com

Job Description

ROLE PURPOSE

To assist in the purchase of spares, consumables and/or services that meet the requirements of the construction process and associated corporate activities and to ensure the effective and efficient administration of the entire procurement process from identification of materials/services/goods requirements through to their proper reception. At this level, job holders act in conformity with the stipulations of the procurement workflow procedures as well as the directives given by the procurement manager when need be. The relevant job requires communication with both internal and external clients and continuous coordination with the central services.

KEY ACCOUNTABILITIES

1. Locate and choose suppliers, request quotes, procure and collect a range of items from the local and/or international market, coordinate with concerned parties for technical support and evaluation and negotiate the financial offer in order to get the most competitive bid.

2. Receive requests for spares, equipment, consumables and/or services from end users, ensure that relevant requirements are understood where appropriate, and process requests to ensure items are procured as per requester’s requirements.

3. Issue POs, obtain internal requester’s approval, and get the supplier’s confirmation and continuously update POs status on BIS in order to track down the requested items.

4. Follow up on delivery schedules / activities (including logistical issues such as insurance, shipment, custom clearance, land transport,…) for spares, equipment, consumables and/or services and takes all the necessary measures in order to ensure that goods and services are delivered at the right time and that invoices are conform to relevant POs.

5. Ensure that the procurement documentation and correspondences are promptly filed, using both electronic solution (BIS) and paper filing, implement an efficient data retrieval systems in order to ensure ease of access to up to date information at all times.

6. Escalate promptly any deviation (budget deviations, delivery delays, non-conformities, etc…) to ensure its proper mitigation.

7. Participate in updating and refreshing the approved suppliers list, catalogues and price lists of defined items to keep the data used by the procurement and estimation departments up-to-date.

8. Maintain and foster good relationships with suppliers and end users, co-ordinate as required to ensure BUTEC’s needs are best served.

9. Assist internal departments (estimation, project, design) by providing them with the necessary technical guidance and documentation to support the bidding process and defend the submittals made during the project’s execution.

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