Office Coordinator

An office coordinator oversees the office environment, manages office tasks and communications, and assists upper management with key functions. A typical day might involve handling incoming and outgoing emails, phone calls, and mail, as well as scheduling meetings, travel, and appointments. and coordinating meetings

• Answering telephone calls, maintaining manger schedules, arrange appointments, filing, organize and generate Minutes of Meeting for all department meetings.
• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, and off-site meeting as necessary.
• Implementing new procedures and administrative systems
• Liaising with relevant organizations
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing department database and prioritizing workloads.
• Coordinating mail-shots and similar publicity tasks
• Carrying out other occasional duties related to the scope of the job as requested.