The HR & Admin Executive plays a pivotal role in ensuring the efficient functioning of human resources and administrative operations within the organization. This position is responsible for supporting the HR department in various aspects, including recruitment, onboarding, employee record management, and compliance with HR policies and regulations. Additionally, the role involves overseeing general administrative tasks, maintaining office logistics, and facilitating smooth day-to-day office operations. The job purpose is to contribute to the seamless coordination of HR functions and administrative duties, fostering a productive work environment while ensuring adherence to company policies and procedures.
Roles & responsibilities:
- In charge of social activities and social responsibilities in company to be aligned with Bahrain Calendar activities
- Develop ways to reduce event costs and gain new revenue streams at events.
- Ensure delivery of events is of a high standard.
- Oversees the foreign workers’ welfare: liaising with accommodation, and any uprising issues.
- In charge of business trips (flights, Cars for by land trips, hotel accommodation, per diem and reimbursements) as per the policy and producers.
- Assist in communicating with suitable candidates and arranging interviews.
- Report any issues or distress of staff as well as termination issues.
- Monitor the Admin department budget.
- In charge of company mobile lines usage, devices, renewals and updating the package as per the usage
- In charge of company cars, maintain the record of car accident, offenses and Sadeem cards fuel.
- Monitoring employee’s attendance and leave management.
- Maintain Medical Insurance record.
- Prepare for letters such as (letter of awards, appreciation letter and helping with employee contacts)
- Office facility management
- Managing office-boy and driver of the company
- To update and keep track of all critical dates of all employees – passport renewal date, employment visa renewal date, family visa renewal date, etc.
- Coordinating with Training Department to organize training programs and arranging logistics for employees, venue, audio-visual aids, stationery, and training material.
- Maintain the company post update and record.
- Plan and coordinate administrative policies and procedures and systems and devise ways to streamline processes.
- Assist in all types of HR and Admin projects required by HR Manager.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Oversee facilities services, maintenance activities and tradespersons.
- Organize and supervise other office activities (recycling, renovations etc.)
- Implement performance review procedures (annual 360° & 180° evaluations)
- Purchase Requisitions and Quotations
· BSc/MSc in Management or relevant field
Skills and Experience:
· 4 + years of experience in HR & Administration
- Proficient in office management and administrative tasks
- Strong attention to detail and accuracy in handling documentation.
- Ability to manage office supplies and coordinate office logistics efficiently.
- Ability to effectively interact with employees at all levels.
- Capacity to solve problems proactively and work independently.
- Flexibility to adapt to changing priorities and handle multiple tasks in a dynamic environment.
- Advance Skill in MS-excel & PowerPoint presentation.
- Strong communication skill
- Familiarity with Human Resources Management Systems and Applicant Tracking Systems
- Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance)
- Exercise good judgment in safeguarding confidential or sensitive information.
- Independently perform detailed administrative assignments of a difficult nature with a high degree of accuracy.
- Prepare budget and cost estimates to determine necessary funding for assigned area budget through projections.
- Time management skills and able to prioritize tasks under pressure.