bayt.com
Job Description
Our client is seeking a professional and highly organised Receptionist to join their team. The main responsibilities would be to operate the switchboard and handle reception area activities. Serve as the first point of contact for our client and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office. There is the possibility that the salary is negotiable for the right candidate.
Description:
- Operate the switchboard
- Screen and route incoming telephone calls, take messages, and answer incoming queries
- Greet visitors, sign in and out on relevant registers
- Receive deliveries and coordinate outside delivery/courier services
- Answer queries from visitors and callers, and refer them to the appropriate person
- Receive and send faxes
- Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner
- Update phone records, including internal extensions
- Provide conference call booking information to staff
- Book meeting rooms and ensure neatness
- General maintenance of the reception area
- Administrate procedures for new hires i.e., liaise with relevant parties to ensure smooth on-boarding (security pass, phone extension, etc.)
- Work towards being a high-quality internal service provider and ensure that all administrative support requirements are being met
- Handle issues arising around security, maintenance, and office supplies
- Act in accordance with regulations
- Other administrative duties as required
Skills
Criteria:
- High school certificate (equivalent) or higher
- Must possess a minimum of one-year experience in Front Desk or Receptionist role
- Basic Microsoft Office and G-Suite skills
- Basic keyword skills (at least 25 wpm)
- Strong organizational skills
- Excellent communication and interpersonal skills
- Must possess a professional telephone manner
- Demonstrated ability to work under pressure
- Demonstrated ability to work on own initiative
- Demonstrated team player
- Must possess a warm, friendly and professional demeanor
- Must currently reside in the UAE
Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application however due to the high volume of candidate applications, we only accept online applications in the first instance. Successful candidate applications will be contacted, if you are not successful your CV will be stored on our database but to make sure you do not miss out keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.