Company Name : Confidential Company

Facility Management Supervisor

About the Job

  • Develop and implement a facility management program including preventative maintenance and life-cycle requirements
  • Conduct and document regular facilities inspections
  • Ensure compliance with health and safety standards and industry codes
  • Allocate and manage facility space for maximum efficiency
  • Coordinate intra-office moves
  • Supervise maintenance and repair of facilities and equipment
  • Oversee facility refurbishment and renovations
  • Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal, and parking
  • Implement best practice processes to increase efficiency
  • Obtain quotes and tenders from vendors and suppliers
  • Calculate and compare costs for goods and services to maximize cost-effectiveness
  • Negotiate contracts to optimize delivery and cost-saving
  • Coordinate and monitor activities of contract suppliers
  • Manage contractor and vendor relationships
  • Manage and review service contracts to ensure facility management needs are being met
  • Ensure delivery schedules, quantity, and quality criteria are met
  • Check completed work by contractors and vendors
  • Verify payment and invoicing match contract pricing
  • Plan and monitor appropriate facility management staffing levels
  • Ensure efficient utilization of facility maintenance staff
  • Performance manage, develop, and train staff.
  • Prepare and track facility budget.
  • Monitor expenses and payments
  • Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases
  • Develop and implement cost reduction initiatives
  • Advice on and monitor energy efficiency
  • Oversee environmental health and safety
  • Assure the security of the facility
  • Respond to facility and equipment alarms and system failures
  • Provide prompt response to requests and issues from facility occupants

Job Requirements

  • Bachelor of Engineering preferably in Civil, Electrical, or Mechanical (MEP) Engineering.
  • Training courses or certifications in Facility Management, project management, and health/safety preferred.
  • Working knowledge of principles and practices of project management.
  • Working knowledge of principles and practices of business administration.
  • Working knowledge of electrical and mechanical systems.
  • Working knowledge of procurement and contracts.
  • Sound knowledge of health, safety, and environmental regulations.
  • Experience in construction, maintenance, and all facets of facility operations.
  • Supervisory experience.
  • Solid computer and systems knowledge.

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