bayt.com
Job Description
Responsibilities:
Your responsibilities include but are not limited to:
Managing diaries and organizing meetings and appointments, often managing
access to the CEO
Establishing an efficient scheduling calendar for cross-market meetings &
appointments with differing time zones
Overseeing and following up on daily and weekly tasks required
Handling requests and queries appropriately
Flagging any potential issues or delays ahead of time
Writing internal documents and corporate communications accordingly
Booking and arranging travel, transport, and accommodation
Organizing corporate events and conferences
Reminding the CEO of important tasks and deadlines – keeping on top of all
the necessary details.
Typing, compiling, and preparing reports, presentations, and correspondence
Creating and managing databases and efficient filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers, and clients
Collating and filing expenses in an expedient manner
Miscellaneous tasks to support the CEO, to ensure that the business is being
run properly and complying with legislation and regulations
Conducting any necessary research.
Skills
Qualifications:
Proven work experience as a Personal Assistant – minimum 10 years
High emotional intelligence – open to feedforward and flexible to change
Authentically embody company values and ethics
8 Ps: Positive, Professional, Polite, Proactive, Proficient, Principled &
Purposeful
Multi-cultural sensitivity, understanding, and respectful of all people and
cultures
Must have integrity and take pride in your work
Knowledge of advanced office management systems and procedures
MS Office and English proficiency
Experience working with hybrid teams across markets
Outstanding organisational and time management skills
Up to date with latest office gadgets and applications
Ability to multitask and prioritize daily workload independently
Detail-oriented, focused, and responsible
Ability to work under pressure with tight deadlines
Independent and proactive taking initiative
Analytical & with excellent problem-solving skills
Excellent verbal and written communications skills
Discretion and confidentiality
Tact and diplomacy
High School or College degree
PA diploma or certification would be considered an advantage
Bonus if you have knowledge or passion for Japanese Anime