bayt.com
Job Description
- Answering telephone calls and emails from customers and clients and directing them to relevant staff.
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
- Monitoring and ordering inventory for office and break room supplies
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
- Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
- Filing and organizing records, invoices and other important documentation
- Submitting work orders and scheduling repairs for general office space and equipment
- Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
Skills
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to help them adjust to new tasks should company or office needs change
- Strong interpersonal skills to interact positively with all employees
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly