bayt.com
Job Description
Our client is seeking an experienced Executive Assistant to provide secretarial support to two or three Executives on a full-time basis and provide ad hoc coverage as assigned by the Office Manager. You need 3-5 years of experience as an EA within a large consultancy firm or multinational company.
Description:
- Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
- Acting as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
- Handling and screening calls for Executive/s
- Taking and passing messages to Executive/s in a timely manner
- Organizing conference calls as needed and maintaining call record for accounts purposes
- Monitoring Executives’ email inboxes when they are out of the office or at meetings and acting as necessary
- Organizing interview times as part of our client’s appraisal system for Executive/s at appraisal time
- Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects
- Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates
- Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
- If in the office, organizing boardroom bookings and refreshments
- If external meeting, organizing all logistics
- Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
- Proofreading and finalizing of documents when required i.e., presentations, proposals, letters
- Assisting Executive/s client team in copying of documents if needed
- Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
- Assisting other EAs during busy periods
- Provide reception cover on an ad-hoc basis
- Assisting with the organization of our client’s events as needed including dinners and outside events
Skills
Criteria:
- University degree
- Minimum of 3 years’ experience in a PA/EA role within a large multinational or consultancy firm
- Experience with a professional services firm would be an advantage
- Intermediate to advanced level on Excel, Word, and PowerPoint
- Ability to use Microsoft Outlook
- Must possess good keyboard skills (a minimum of 30 wpm)
- Excellent organizational skills
- Good oral and written communication skills
- Good interpersonal skills and interpersonal skills
- Must possess a professional telephone manner
- Demonstrated ability to work under pressure
- Demonstrated team player and dedication to provide high level of service
- Must possess a warm, friendly, and professional demeanor
- Excellent spoken and written English
- Please do not apply if your experience is from the banking sector or a small company as your experience will not be relevant
- This role is only open to Saudi Nationals
- Must currently reside in the KSA
Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application however due to the high volume of candidate applications, we only accept online applications in the first instance. Successful candidate applications will be contacted, if you are not successful your CV will be stored on our database but to make sure you do not miss out keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.