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Company Name : Sapphire Recruitment Consultants

Executive Assistant (Saudi National), SAR 14,161-19,411 per month, Riyadh

bayt.com

Job Description

Our client is seeking an experienced Executive Assistant to provide secretarial support to two or three Executives on a full-time basis and provide ad hoc coverage as assigned by the Office Manager. You need 3-5 years of experience as an EA within a large consultancy firm or multinational company.

Description:

  • Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
  • Acting as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
  • Handling and screening calls for Executive/s
  • Taking and passing messages to Executive/s in a timely manner
  • Organizing conference calls as needed and maintaining call record for accounts purposes
  • Monitoring Executives’ email inboxes when they are out of the office or at meetings and acting as necessary
  • Organizing interview times as part of our client’s appraisal system for Executive/s at appraisal time
  • Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects
  • Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates
  • Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
  • If in the office, organizing boardroom bookings and refreshments
  • If external meeting, organizing all logistics
  • Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
  • Proofreading and finalizing of documents when required i.e., presentations, proposals, letters
  • Assisting Executive/s client team in copying of documents if needed
  • Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
  • Assisting other EAs during busy periods
  • Provide reception cover on an ad-hoc basis
  • Assisting with the organization of our client’s events as needed including dinners and outside events

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Creative shipping and logistics solution in Egypt
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