Company Name : Mindfield Resources

Executive Assistant

bayt.com

Job Details

Job Location
Dubai United Arab Emirates
Company Industry
Human Resources Outsourcing
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1

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About Us

What we offer under the Talent Acquisition umbrella are:

Executive Search, Contingency- ensure quality, consistency and a profile assessment of every candidate.

Talent Mapping-Bring down the time to hire and increase the quality .

Our People

Happy capable people ensure great results and creating the right environment is essential to develop them further. We believe in promoting empowerment, intellectual rigor, respecting diversity of thought and perspective and of course the Fish! Philosophy which is a cornerstone of Mindfield. Hence an open culture prevails in the company which ensures that our clients get the 'ownership through partnership'

Our Mojo is driven by creating a winning work culture internally and great customer satisfaction…. walking into our offices you will get the vibes …from a heavy duty espresso machine to the buzz generated by collaborative associates…We’ve got a start-up vibe and a start-up attitude towards getting things done despite our 20 years in the field

We have put our decades of practice into meaningful and measurable value delivery… that makes a difference!

We make a difference by providing highest standards of customer engagement- clients and candidates alike!

We have held ourselves accountable for candidate retention. (89% stick rates of our placements ’04-’14)

We have provided best talent fits to our clients (64% of placements promoted in 3yrs post joining ‘04-’14)

We have maintained high levels of engagement (98% candidate retention, 76% Client retention ‘04-’14)

As the 2nd largest networked brand, highest ranked for our responsiveness (LinkedIn) we have proven track record with 2 decades of practice.

At mindfield we love to engage on projects wherein the need is to drive change or diversity agendas. Since 2000 we have personally driven the Saudization drive for multiple clients across Junior to Senior level,. Have delivered on nationality and Gender Diversity agendas for clients.

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About the job

Our client: A Global FMCG firm is looking for an Executive Assistant. This role is pivotal in ensuring the efficient functioning of executive offices, facilitating smooth communication, and contributing to the overall success of our global operations.

Your role: Manage complex calendars, appointments, and scheduling. Coordinate international and domestic travel arrangements, including visa processing, accommodations, and itineraries. Screen and prioritize executive correspondence, emails, and phone calls. Draft and edit professional documents, reports, and presentations on behalf of executives. Arrange and coordinate meetings, conferences, and events, ensuring seamless logistics. Prepare meeting materials, agendas, and minutes, and follow up on action items. Maintain confidentiality and handle sensitive information with discretion. Act as a liaison between executives and internal/external stakeholders. Cultivate positive relationships with team members, clients, and partners. Assist in special projects, research, and data analysis as needed. Coordinate cross-functional initiatives and collaborate with various departments.

Skills

Must-have: Bachelor’s degree in Business Administration or related field. Proven experience as an Executive Assistant or similar role in a global corporate environment. Excellent written and verbal communication skills in English; proficiency in additional languages is a plus. Advanced proficiency in Microsoft Office Suite and other relevant software. Strong organizational and multitasking abilities with a keen eye for detail. Ability to work independently, prioritize tasks, and meet deadlines.

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