Company Name : Dar Mousa

Executive Assistant

Job Description

●      Maintain, copy, scan, entries in the accounting application, and archive to the cloud all records and documents including sending shipments through the courier companies and follow up.

●      Provide complete administrative support, including drafting and typing of correspondence and organize, schedule meetings and answer telephone calls.

●      Perform special projects including preparation of the letters of intents and project Agreements and arrange the payments as per the Management approval. Maintain the Project records in Order.

●      Receive, sort, and distribute incoming and outgoing correspondence.

●      Maintain office supplies inventory and communicate with suppliers for company requirements.

●      Prepare and arrange travel itineraries for business trips and other related activities such as hotel and car reservations.

●      Prepare the cheque and process fund transfers, guarantee letters, deposits, and payment vouchers.

●      Supervising maintenance and office cleaning and communicate with maintenance technicians for Dar Mousa maintenance.

●      Authenticating Documents from Chamber of Commerce and Ministry of Foreign Affairs and Various Embassies and Translating the documents through Certified Translation office.

●      Handling the Visa process at the various countries embassies and follow up the processing

●      Handling company petty cash and Chairman Personal Expenses and Preparing Petty cash expenses summary.

●      Manage buying of insurance coverages for Dar Mousa and his household and manage claims.

●      Maintain and follow all expenses and make payments on time.

●      Prepare the Employees Payroll Voucher and process the Salaries.

●      Prepare all banking transactions including initiations of payments and provide weekly and monthly Bank statements of company accounts.

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