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Company Name : Red Holding Group Fz LLE

Events Producer

bayt.com

Job Description

Purpose

Event Producers supervise and coordinate all aspects of an event, such as a graduation, concert, or large party, from conception to execution. This can include developing concepts and ideas for the event, overseeing operations, directing staff, and coordinating technical and production aspects. Securing venues and equipment as well as managing the budget also are common tasks.

Event Producers are in a management position, often supervising large numbers of staff members across a variety of departments and overseeing overall event operations. They may work for specific venues such as arenas, music venues, or hotels, or they may work for event production companies in a variety of venues. Some work on a freelance basis.

Duties and Responsibilities

In order to produce high-quality events, an Event Producer performs many different tasks.

Coordinate Technical Needs

The Event Producer must oversee all production and technical aspects of an event, from directing production staff to testing equipment to managing the control room. They ensure the set-up and working order of all audio-visual equipment and work closely with technical directors to implement their vision.

Create Event Concepts

During the initial stages of the event, the Event Producer participates in ideation, collaborating with art and technical directors for the event in order to generate concepts and brainstorm ideas. The Event Producer then utilizes extensive experience and event knowledge in order to help develop a plan for the execution of these ideas. They will also review and edit project and event proposals from other team members.

Perform Site Inspections

In order to ensure the event runs as it should, the Event Producer will perform initial site inspections and test all equipment to ensure that the venue/area is adequate, and the equipment functions up to standard. He or she will attend event rehearsals to ensure that everything continues to run smoothly and oversee show rehearsals before the actual event to solve any technical errors or event issues.

Work with Vendors

The Event Producer is responsible for contracting vendors and staffing of all sorts, from venues to AV equipment to catering to talent. They implement the original vision for the event by hiring appropriate vendors and searching for talent and technical staff who can do the job according to the needs of the directors.

Manage Budgets

The Event Producer is usually responsible for developing and overseeing the event’s budget. Throughout the ideation process, they must review proposals for cost and profitability and keep the budget in mind when selecting proposals. Throughout the process of contracting vendors and hiring staff and talent, they’re responsible for doing so in a way that aligns with the event budget. They may also be responsible for securing funding.

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