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Company Name :Stantec

Document Controller

gulftalent.com

Stantec in Abu Dhabi, UAE has an immediate opening for a Document Controller to join our dynamic tea and support on a construction supervision project of a large office building complex which will accommodate the client’s administration and operation employees. This project will have related functional and supporting facility buildings in Abu Dhabi.

• Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.
• Assist with registration, filing and control of incoming and outgoing documentation.
• Perform database input and word-processing functions.
• Assist with the reproduction of drawings, specifications and other documentation.
• Ensure that the confidentiality of sensitive information is protected.
• Keep the necessary logs and registers to track documentation / progress of works.
• Perform all other duties given by direct manager Secretary
• Assist in managing correspondence, reports, and documents.
• Organize and coordinate meetings, conferences, and travel arrangements for Stantec staff.
• Take, type, and distribute necessary minutes of meetings.
• Assist in implementing and maintaining office systems.
• Maintain project meetings and calendars.
• Arrange and confirm appointments.
• Handle incoming mails, correspondences and other materials.
• Organize internal and external events as necessary.
• Manage incoming calls.
• Liaison with internal and external contracts.
• Coordinate the flow of information both internally and externally as necessary.
• Operate office equipment.
• Manage office space.

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