Document Controller (Saudi)

Company: Mohammad Al Habib Real Estate Co. | شركة محمد الحبيب العقارية –

WebSite: Riyadh, Saudi Arabia

Job Description:**Option: Formal and Comprehensive**

Mohammad Al-Habib Real Estate Investment Company, a privately held, family-owned organization founded in 1972, is predicated on a legacy of esteemed heritage. The Company specializes in real estate investments, development projects, comprehensive master planning, strategic land acquisition for urban development, meticulous construction management in collaboration with contractors, and the design of integrated commercial and residential communities that demonstrably enhance the value of the surrounding environment and benefit the local populace.

Employment with Al-Habib Company provides a dynamic and flexible environment that empowers individuals to manage their workflow. Compensation is directly commensurate with individual performance, offering substantial earning potential without imposed limitations. Ideal candidates will demonstrate goal-oriented behavior, perseverance, self-motivation, ambition, and a commitment to fostering positive interpersonal relationships. Membership within the Al-Habib team provides opportunities for significant financial rewards, elevated professional standing within the community, operational autonomy, flexible work schedules, opportunities to positively impact individuals, intellectual stimulation, and the satisfaction derived from tangible professional accomplishments.

**Job Purpose:**

The Document Controller is responsible for the meticulous management and control of all project-related documentation, ensuring adherence to established company and project-specific procedures. This role necessitates maintaining accuracy, upholding quality standards, and ensuring the timely dissemination of documents to all relevant stakeholders.

**Key Responsibilities:**

1. **Document Control and Management:**

* Receive, meticulously log, and efficiently distribute all incoming and outgoing project documents, including correspondence, technical drawings, submittals, and invoices.
* Maintain a meticulously organized document control system, encompassing both physical and electronic archives, in accordance with prescribed project requirements.
* Ensure the proper filing, indexing, and ease of retrieval of all documents within the established system.
* Maintain and update comprehensive document registers, ensuring clear marking and tracking of all revisions.
2. **Coordination and Communication:**

* Collaborate effectively with engineers, consultants, and contractors to ensure the timely receipt and response to all submissions.
* Issue formal transmittals for the official distribution of documents to designated recipients.
* Proactively monitor and follow up on pending approvals and overdue submissions.
3. **Compliance and Quality Assurance:**

* Ensure strict adherence of all documents to project document control procedures and established company standards.
* Provide support in the preparation of comprehensive documentation for project handover, including as-built drawings and final record sets.
4. **Systems and Tools Management:**

* Utilize Electronic Document Management Systems (EDMS) such as Scenario and SharePoint for efficient document management.
* Maintain robust data backup protocols and safeguard document confidentiality and integrity.
5. **Administrative Support:**

* Prepare and maintain detailed logs, comprehensive reports, and concise correspondence summaries for management review.

**Qualifications & Requirements:**

* **Education:** Diploma or Bachelor’s Degree in Business Administration or a related field is required.
* **Experience:** A minimum of three (3) to five (5) years of experience as a Document Controller on construction projects is essential.
* **Knowledge:** Demonstrated familiarity with construction documentation practices, including drawings, submittals, Requests for Information (RFIs), and documentation management systems.
* **Skills:**
* Demonstrated strong organizational and time-management skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Exceptional attention to detail and accuracy.
* Excellent communication and coordination skills.

**Key Competencies:**

* Accountability and Reliability
* Commitment to Confidentiality and Integrity
* Process-Oriented Mindset
* Ability to Perform Effectively Under Pressure and Meet Deadlines
* Effective Team Player with a Cooperative Attitude

Skills: